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President

4/13/2013

Requires APA National Membership.
Responsible for the adherence to BY-LAW Standards, as well as requirements dictated by the National Organization (APA).
Preside over all Chapter and Officers meetings or provide a replacement.
The President will be an ex-officio member of all committees.
Full power to nominate Appointees.
Has one vote in the ratification of Appointees.
Voting power on all other Chapter business is limited to tie breaking circumstances. In the case of a tie, The President will cast the tie-breaking vote.

4/13/2013

Requires APA National Membership.
Will assist the President in all functions.
Will fulfill/assume Presidential responsibilities in the event of the President’s absence or inability to complete the term of office.
Will maintain the Chapter mailing list.
Will coordinate hotel and speaker needs for monthly meetings and 1⁄2 day seminars with the hotel staff.
Shall coordinate Chapter Volunteer recognition programs.
Has one vote in all Chapter elections and Chapter business.

4/13/2013

Requires APA National Membership.
Attend all meetings (Officers and Chapter).
Keep Chapter abreast of National APA activities.
Act as support to the President and/or the President-Elect Advise the Chapter as needed.
Immediate Past President is a non-voting position,

4/13/2013

Requires APA National Membership.
Responsible for controlling the cash assets of the Chapter.
Will deposit and disburse funds. Before monies can be disbursed, invoices must be signed by the President.
Publish financial statements quarterly at the monthly luncheon meetings and monthly at the Officer’s meetings.
Balance each bank account monthly.
Responsible for notifying the President and/or Board of Officers immediately in the event of financial errors.
The Treasurer will provide a budget based on a ratified annual ‘Goals and Expense” statement received from the Board of
Directors. This report is due in April of the current year.
File all tax returns in a timely manner. Records will be open at all times for inspection by any member of the organization.
Maintain records for and coordinate PayPal activities in conjunction with the Webmaster.
Has one vote in all Chapter elections and Chapter business.

4/13/2013

Requires APA National Membership.
Responsible for recording minutes, resolutions, votes and other note worthy events.

Responsible for distributing documents required by other officers and re-certification certificates.
The custodian of the meeting minutes and ballots. Shall work with the Director of Chapter Events.
Inform National APA of Chapter Activities
Welcome attendees prior to each meeting
Has one vote in all Chapter elections and Chapter business

4/13/2013

Requires APA National Membership.
The Director of Membership will encourage and solicit membership in the Chapter via informational and incentive programs as approved by the current Officers Board.
Responsible for recording dues paid and unpaid and be able to notify the membership accordingly.
Responsible for receipting dues paid.
Send out “new member” and distribute “welcome” packets and issue/renew Chapter Membership Certificates.
Has one vote in all Chapter elections and Chapter business.

4/13/2013

Work closely with all officers to promote the Memphis Chapter to area payroll professionals.
Welcome attendees, guests and visitors prior to each meeting.

Maintain the website.
Send emails to membership as requested by officers.
Maintain and distribute PayPal transactions in conjunction with the Treasurer
Guide the activity of the Website Informational Committee and the online nomination/election activities.
Promote events using media such as newspaper announcements, social media, email, and any other media approved by the chapter's governing body.
Has one vote in all Chapter elections and Chapter business.
Monitor on-line “suggestion box” to present proposals, changes and situation updates to Officer’s Board for approval and action plans.

4/13/2013

Requires APA National Membership
Responsible for providing programs and presentation that meet the standards published under Article II.
Shall select committee members to assist in recruiting qualified speakers and publicizing programs.
Shall establish topics for the meeting from April through March. This schedule shall be completed by July 1st of the current year. The Director of Education shall also make sure that each topic and speaker is approved by the National APA Recertification Board prior to publication of registration materials for each event.
Responsible for answering questions from the membership (verbal or written) within the limits of the officer’s job, when it concerns Government regulations. Responsible for advising the membership of pending legislation, court decision, etc. impacting payroll professionals
In order to meet these responsibilities, the Government Liaison Officer will maintain resources of information at the Government level. The resources would include, but not be limited to, APA Government Liaison, Federal, State and Local Legislative changes, publications and newsletters.
Has one vote in all elections and Chapter business.

4/13/2013

Work closely with the Director of Membership and Director of Fundraising and
Community Service to promote the Memphis Chapter to area payroll
professionals.
Welcome attendees, guests and visitors prior to each meeting.
Maintain newspaper announcements and work with the Director of Education to obtain speakers and topics for newspaper ads.
Distribute the monthly luncheon invitation via email with a link to the website registration option.
Will accept reservations and notify the President-Elect of the number of meeting attendees in advance. In the event the President-Elect is not available the information will be given to the President.
Will record attendance and keep a record of the names and companies responding to the invitation.
Will accept registration for door prizes at each meeting.
Will be listed in the National Directory as one of the Memphis Chapter contacts.
Has one vote in all Chapter elections and Chapter business.

4/13/2013

(Does not require National APA membership)

Attend all meetings (Officers and Chapter)
Work with Charitable Organizations to coordinate Chapter assistance with fund raising events
Organize the Delivery of Goods and/or giveaway items to the community project
Welcome attendees prior to meetings
Take pictures of all community service deliveries and activities
Become a liaison between vendors and the Chapter
Work with other officers as needed
Present at least (2) Community Service Events per year and at least (1)
Fundraiser ideas per year
Has one vote in all Chapter elections and Chapter business